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About e-freight
Modules
Functionality Air and Sea Modules
Reports (Air and Sea Modules)
Finance Transaction
Reports (Finance Transaction)
Sales
Reports (Sales)
Stores
HRD
System Requirement
What is new e-Freight V3(PDF)
 

About e-Freight - Comprehensive solution for Freight Forwarding Industry'

As a Freight forwarder are you worried of managing the multilocational operations!, wants to have an integrated modular facility to avoid double entries!, a system that dosent allow you to fail in any of the activities that you are suppose to perform!. e-Freight is the only solution that can address all your requirements and much more with the highest level of flexibility. e-Freight is a web centric software catering to Freight Forwarding industry developed using J2EE technology. The system includes modules to cover all complex operations within the freight forwarding industry covering Air Freight, Sea Freight, Finance, Sales, Stores and HRD functions.

Utmost care is given to the architecture such that it has the flexibility to accommodate all the requirements of the clients, let it be a database choice or a choice of communication medium or fuctionalities or platforms. e-Freight has the facility of drilling down on activities to the level of identifying the exact time at which a particular job was finished. Facilities are given for the management to customize their own reports on top of the standard reports that are provided.

On the whole working with e-Freight make the dealings in Freight Forwarding industry a different experience.

Click to download the latest Brochure (PDF)
Click to download e-Freight Hosted/Rental Scheme FAQ (PDF)
Click to view the Process Flow Diagram

Integration

e-Freight offers an unique integration between front-end and back-office systems, avoiding duplicate data entry. The design enhances the accuracy and decreases the probability of errors or miscalculations.
 
Modular Approach

e-Freight comes in Six different modules with an integrated approach among modules.

 . Air Freight Operation
  . Sea Freight Operation
  . Finance
  . Sales
  . Stores
  . HRD

 

Key Features Benefits
Complete web centric architecture Anywhere Anytime access to data
Most effective user interface crossing the barriers of web technology End user comforts
Online or Offline Multi location data replication Multi Branch/Location Integration
Auto alerts based on predefined activities No job left unfinished
Usage of bare minimum communication infrastructure in interconnecting locations Communication Infrastructure Cost reduction
Facility to send reports through email/Fax directly from the system Flexible medium of transmission
Facility to export to Microsoft Excel, Microsoft Word or Open Office .Org formats Flexible interfaces with third party tools
Choice of RDBMS (Oracle, Sybase, MS SQL etc) Customers choice on data storage
Integrated modular approach Avoid duplicate data entry
Multi Lingual user interface Flexibility to integrate offices from various countries
Platform Independent Multiple Platform working & Integration possible
 
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Functionality Air and Sea Modules

Customer, Carrier and Agent Contracts
System maintains quotations/contracts with customers, agents and carriers. Quotations can be Buy or Sell Quotations depending on the party

 

  

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Job Card Maintenance
When the customer books the cargo, the details of the cargo are captured and all movements are recorded and monitored until delivery of the cargo		  

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Credit Approval
When a Cargo is booked, system automatically checks the Credit status of customer and automatically alerts the Finance department to authorize the credit		  

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Weight and Measurement Recording
System automatically issues cargo-pickup instructions and when the cargo is received in warehouse, the weight and measurement is recorded. If there is any difference in weight compared to original booking, an alert is generated		  

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Master Bills Maintenance
All master bills are created & maintained from house bills. Multiple bookings can be consolidated into one Master		  

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Customer Invoices/Agent Invoices
Invoices are generated automatically based on the corresponding Cargo Reservation Card, Master bills etc		  

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Cargo Status Update
Status of cargo shipment can be updated using this function 		 

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Reports (Air and Sea Modules)

Quotation (To Agent / Customer)
Weight / Measurement Variation Letter
Manifest / Pre-Shipment Advice
Air Cargo manifest
Pre-Alert
Invoice (Customer/Agent)
House Airway Bill
Master Airway Bill
Confirmed Flight Details Letter CSR Payment Report
Consolidated Routing Order
Consolidated Routing Orders & Local Sales
Consolidated Area wise Tonnage
Consolidated Tonnage And Airline Revenue
Shipment wise P & L (Internal)
P & L (MAWB Wise - Internal)
Consolidated Airline Tonnage / Revenue
Nominated Traffic / Daily Update Report
Fortnightly Shipment wise Sales Report
Invoices List
Shipper wise Shipment
Daily Status Report
Shipments Pending For Clearance
Monthly Airline Tonnage/Revenue
Area wise Tonnage
Air Exports For The Month
Air Imports For The Month
Tonnage Report - Shipper/ Consignee/ Airline/ Agent
Tonnage Report - Destination Wise / MAWB wise
Tonnage Report - Destination Wise / HAWB Wise
Tonnage Report - Agent Wise Reconsolidation Shipments
Country wise Consignee Report
Destination wise Agent Report
Shipment Wise Profitability Statement

  

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Finance Transaction

Maintains all the day to day financial transactions and is fully integrated with the other modules. Finance related documents (Customer invoice, Agent Invoice etc ) generated by the other module would be automatically available in finance module.

Journal Entry
Has the flexibility to accept all journal entries & corresponding posting in general ledger

  

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Payable/Receivable Invoice
The payment against invoices payable/ receivable from/to the parties are adjusted against the corresponding invoices with osting to the respective general ledgers		  

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Invoice
Invoices that have to be raised which are not related to any shipment can be maintained here.		  

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Debit/Credit Note
The debit/credit note for the party are created & maintained and the same are adjusted against the corresponding invoices 		 

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Credit Note
The debit/credit note for the party are created & maintained and the same are adjusted against the corresponding invoices 		 

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Payments/Receipts
All types of payment/receipt made against any vouchers/invoices are created and maintained. For a particular payment/receipts the corresponding voucher invoices can be retrieved directly 		 

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Bank Reconciliation
The conciliation details of Cheques received from the parties or paid to the parties can be recorded.		  

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Budgets
For a Particular period, budget can be set and also the revised budget, if any, can be maintained and the report is provided to checkout the Budget vs. Actual figures.		  

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Credit Approval
The credit limit is related to Air and Sea Module. When the customer books the cargo the system will check the Credit Status and automatically alerts the finance department. The finance department can approve the credit using this functionality.		  

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Reports (Finance Transaction)
Profit & Loss Statement
Balance Sheet
Trial Balance
General Ledger
Invoice List
Budget vs. Actual
P & L Scheduled
Account Budget
Transaction List
Budget for Quarter
Custom P & L Account
Payment & Receipt List
Missing Documents
TDS Receivable/Payable List
Receivables/Payables Summary
Debtors Ageing
Consolidated P&L
Invoice Revaluation Report
Finance Custom Report
KPI Age Analysis
KPI Age Analysis over 60 Days
KPI Airline/Ship line Payment Due
KPI Liquidity Statement		  

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Sales

A sale plays its role when the customer makes an enquiry to the Freight forwarder with the intention to book a cargo.
This module helps in further follow up activities, weekly sales report etc which are provided here.

Customer Enquiry
A functionality to the sales representatives to maintain the enquiries received and subsequent follow-ups

  

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CRM – Customer Enquiry
At any moment of time by knowing the customer’s name or telephone number the customer transaction details can be viewed (Ex: Invoice, Reservation Card, Customer Contracts, MAWB, HAWB etc) 		 

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Time Sheet
The manager can allot work to the sales representative and the sales representative in turn can view the work allotted to him. Once the work is completed the same is updated using this function.		  

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Reports (Sales)
Buy Rate Tariff
Pre Planned Visit
Weekly sales Report
Time Sheet Reports

    
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Stores

The module helps in maintaining various records related to the stores like:
Generating the requisition for the truck to pickup the cargo
Generate the Pickup Instruction/Order.
To generate the Goods received note if the cargo is directly sent by the shipper to store.
The Dispatch Requisition and dispatch note can be prepared.

Truck Requisition
The Requisition for the truck based on the reservation cards can be generated using this function. One requisition can have multiple reservation cards

  

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Pickup Order
Based on the requisition for the truck, the pickup order for each shipper is generated
  

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GRN
When the goods are directly received from the shipper, a note stating that the goods have been received can be generated using this function. 		 

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Dispatch Requisition
The requisition for shifting of a cargo from the stores can be generated here. 		 

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Dispatch Note
When the cargo is dispatched from the store based on the requisition, a dispatch note can be prepared using this function.		  

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HRD

Employee Details
Employee details like job application, job offer, salary workouts, transfer etc are created and maintained

  

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Calendar
This function is used to define the holidays in the financial year. Normally this function is used at the beginning of the new financial year.
  

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Leave Entitlement
This function can be called at any time to calculate the leave that is to be credited to each employee. Depending upon the process date, it will calculate the number of leaves to be credited to each employee and updates the leave credit records.		  

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Leave Application
Online leave application for all employees with online manager approval facility		  

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System Requirement


Software requirement

Server Operating System
Windows NT, UNIX, Linux.

Client Operating System
Windows 98 with Internet Explorer 5.5 or above

Server Software
Web servers (Apache, IIS etc.)

Application server (Tomcat, Jboss, Websphere, Weblogic Jrun etc.)
Database Server (Oracle, Sybase, MS-SQL etc.)

Hardware requirement

Server :
PIII server with 512 MB, 40 GB HDD or above

Client
Celeron, PII, PIII with 128 MB RAM 1 GB Free hard disk space

 
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